PURCHASE CONTROL CENTRE
Keep every request moving.
Draft, approve, distribute, purchase, receive and pay with the procedure visible at every step.
No requests in this view
Start a request from the approved digital form, or change the filters.
ACADEMIC PURCHASE REQUEST FORM
Start a purchase request.
Complete the details once. The system will carry them through approvals, quotation, LPO, receipt and payment.
PURCHASE REQUEST
Request details
Track the request from form to payment.
THE NORTHGATE WAY
Procedure & roles.
The digital workflow follows Tom Meakin’s purchase procedure and the attached academic form.
Need raised, routed and approved in writing.
Purchase obtains quotes, selects a vendor and issues the LPO.
Goods or services are received and certified by HPM.
Director signs off; Accounts pays only with complete evidence.
ACADEMIC ROUTE
Who acts next?
Do not send requests directly to Naima or Rinov. The route below is the approved route for every request.
As an MIS admin, open Staff & access, add the staff member with their Northgate school email, then open that staff row and select the purchase workflow role(s) under Application access. Save the roles before their first Google sign-in. They must sign in with that same email; the preassigned roles will be linked to their account.
Assign only the role they need, such as Corporate Purchase, Corporate Finance, Management, AAO, or the relevant department approver.
VALUE CONTROLS
Before the LPO
- AED 2,500–10,000Obtain quotations, finalise the vendor and issue an LPO.
- Above AED 10,000Comparison statement plus Finance and Management approval.
- Above AED 25,000Purchase agreement with the Legal Secretary.
PAYMENT CONTROL
Evidence required
- No payment without the LPOCorporate Purchase records the LPO and supporting documents.
- HPM certificationReceipt must be confirmed before invoice submission.
- Director signatureAccounts records payment only after Director sign-off.